Rental Registration System
Establish a transparent and secure rental framework that regulates and balances the rights and responsibilities of landlords and tenants.
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How do illegal rentals affect governments?
When landlords operate without registering tenant contracts or declaring rental income, governments lose out on funds that could support public services like infrastructure, healthcare, and education.
These losses not only affect national budgets but also make it harder to enforce tenant protections and urban planning policies.
Landlords often struggle with property maintenance
47.5% of landlords in Dodoma and Dar Es Salaam, Tanzania, don’t have enough funds to carry out repairs and maintenance of their rental investments.
Apartments are the most commonly rented property type illegally
28% of rental market in Dar Es Salaam and Dodoma, Tanzania, is made up with apartments, which are usually rented out illegally by small-scaled landlords.
High demand, limited supply in rapidly urbanizing areas
In quickly expanding areas like Dar Es Salaam, Tanzania, and Nairobi, Kenya, the demand for affordable housing often exceeds supply, which leads to informal rental arrangements.
What is traceCORE Rental Registration System?
The growing urban population in developing countries must be provided with affordable and safe housing that is rented legally and at stable prices.
traceCORE Rental Registration System formalizes the rental market, improves transparency of rental transactions and brings extra revenue to the government budget.
Transparency and accountability
Legal protection for tenants
Efficient utility connections
Government budget growth
Meeting local legal requirements
Clear & standardized procedures
traceCORE Rental Registration System: Online Portal
Who can register: landlords and/or their representatives, property management companies appointed by the landlord, and tenants and their representatives.
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How to register on traceCORE Rental Registration System?
- Create an account on the official website or mobile application.
- Fill in the details, attaching the required documents.
- Pay the fees and send the application online.
- Receive and review the application by a revenue authority.
Tenant View
Tenants can review the tenancy agreement provided by the landlord, along with any electronically recorded communications.
Tenant Payment View
Tenants have the option to pay rent digitally through the platform.
Landlord View
Landlords can manage rental agreements for all their properties through a single portal.
Government View
Real-time, countrywide rental data is available to governments, with complete transparency for tax authorities.
Key features
Technology-driven solution
Landlords and tenants can easily register, gain access to social protection benefits, and adhere to tax regulations.
Increased transparency and trust
Information about ownership rights and transaction history is accessible to all parties, reducing the risks of fraud and double sales.
Efficient payment system
The solution ensures seamless payments between the counterparties involved in the registration process.
Simple & accelerated procedures
All parties can quickly obtain the necessary documents without a personal visit to the authorities.
Increase in government revenue
Process automation leads to more efficient collection of taxes and fees, as well as reduced corruption risks.
Real estate market development
A transparent registration system attracts more investors, which has a positive economic impact.
A win-win solution for all stakeholders
Enhance the transparency and traceability of all rental agreements in your country with traceCORE Rental Registration System.
- Transparency: transparency and accountability in the rental market.
- Dispute Resolution: a structured process for resolving disputes between landlords and tenants.
- Market Regulation: the system allows authorities to build a comprehensive understanding of the rental market, enabling better planning and policy decisions.
- Standardization: the system standardizes rental contracts and prices, benefiting both tenants and landlords.
- Tax Revenue Increase due to the declaration of rental income, which is subject to Personal Income Tax.
- Legal Compliance: the system ensures all rental agreements adhere to local laws.
- Dispute Resolution: the system provides a legal framework for resolving disputes between landlords and tenants.
- Market Stability: the system helps maintain stable rental market conditions by standardizing lease agreements.
- Landlord Security: the system ensures landlords can enforce the terms of the lease and manage their properties effectively.
- Legal Protection: the system provides a legally binding rental contract that can be used as evidence in case of disputes.
- Transparency: the system clearly displays all details about the rented property, eliminating potential deception or misinformation from landlords.
- Ease of Renewal and Termination: the system simplifies the process for renewing or terminating lease contracts with clear guidelines.
- Utility Connections: the registration within the system is required to connect utilities like water and electricity, allowing tenants to access essential services without hassle.
Why choose traceCORE?
Ongoing support during implementation
We provide hands-on training and expert consultation to government officials and tax authorities at every stage of the implementation journey, ensuring a smooth and successful rollout.
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Commitment to continuous innovation
Our technologies are constantly evolving. We prioritize innovation and market relevance to deliver solutions that remain ahead of industry standards.
Stakeholder-driven development
We work closely with all key stakeholders to ensure our solutions deliver measurable value across the board, from design to deployment.
Scalable, user-centric technology
Our platform is built to adapt — easily customized, scaled, and deployed to meet the unique needs of tax administrations around the world, without compromising user experience.
