Track and Trace for Governments

The Impact of AI on Track and Trace Systems

Reading Time: 9 min.
Elena Ruseykina
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Track and trace technology has become an essential tool in the modern economy worldwide. After its implementation, it’s possible to follow the journey of individual products from their manufacturers to consumers. Tracking and tracing protects businesses from counterfeiting – the creation of direct copies of their products, theft, smuggling and even tax evasion. By monitoring products throughout the supply chain, companies can promptly detect issues before they become uncontrollable and prevent the loss of revenue.  

While some businesses still use traditional traceability methods, many have issues with them due to longer manual processes and higher risks of error. With the rise of artificial intelligence (AI), those methods can be advanced in order to revolutionize supply chain management. Implementing modern AI-equipped track and trace software allows governments to use advanced analytics as well as make faster and more accurate strategic decisions. 

 

6 Reasons Why Governments Should Adopt Digital Track and Trace Technology 

When governments implement track and trace systems, they help companies in their countries get up-to-date information on the movement of products and materials across the supply chain from manufacturing or importation to their final destination – point of sales. 

Below are 6 main reasons why governments should adopt this technology.

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Supply Chain Resilience

According to McKinsey, the average organization can lose around 45% of one year’s profits over the course of 10 years due to supply chain disruptions. Track and trace systems would allow businesses to make sure that they are not losing products throughout the supply chain as well as promptly identify and manage risks and issues. 

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Transparent Processes

When it comes to products’ movement across the supply chain, it’s important for all parties involved to be aware of what’s going on. Track and trace systems can determine the exact product location at any stage of its journey, which, in turn, can reassure all stakeholders and prevent any misunderstandings along the way. 

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Brand Protection

By tackling illicit trade and protecting brands from counterfeiting, governments can develop a positive business environment and investment climate. Track and trace technology implementation would help businesses make their supply chains more secure as well as quickly take action when needed.

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Business Growth

It’s difficult for businesses to set goals for their growth when they don’t have advanced tools for data analysis or access to insightful data in general. By adopting modern track and trace technology, governments can provide businesses with more opportunities for development, which would help their countries. 

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Audit Optimization

Auditing helps businesses build trust among stakeholders as well as prove their transparency and accountability. Moreover, this process can help businesses grow and become more efficient. By introducing state-of-art track and trace technology, it’s possible to provide detailed data and thus streamline and optimize audits. 

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Environmental Awareness

Track and trace technology can help businesses to make sure that the materials they sell or use to make products comply with environmental regulations. This approach helps promote and support sustainability as well as reduce environmental impact and carbon footprint. 

traceCORE Digital Track and Trace is a system that helps businesses secure their supply chains, confront illegal criminal networks, enhance excise tax collection, detect counterfeit and other violations, protect citizens from harmful products and foster fair competition. 

The Limitations of Traditional Traceability Systems

According to TGL, there are various challenges that arise when using traditional traceability methods.

Limited Visibility and Traceability

Traditional traceability systems often provide very limited traceability and visibility when it comes to the movement of products across the supply chain. It’s difficult to monitor goods efficiently when information about them (the origin, path and current location) is either incomplete or outdated. Lack of visibility and traceability leads to all kinds of issues in the supply chain: delays, ineffective strategies, inability to promptly perform quality control, etc. 

Mistakes and Inaccuracies

Because many traditional traceability methods involve manual processes and paper-based documentation, various mistakes and delays can occur. Manual transaction recording can lead to data entry errors, meanwhile paper-based documentation can be easily damaged or lost. Moreover, it would require a lot more time and resources to run processes manually, which is why automation can be a real game changer. 

Compliance Challenges

Due to lack of automated monitoring processes and higher risk of error when it comes to traditional traceability methods, it can be difficult to meet regulatory requirements for product traceability and compliance. And because compliance with regulatory necessities is such a crucial step in building correct tracking and tracing processes, it’s really important to pay attention to all details. 

Inefficient Problem Solving

Without automation in tracking and tracing methods, problem identification and resolution become complicated and time-consuming. No matter what kind of issue arises – delays, fine defects, stock discrepancies, or whatever else it may be, it sometimes can be very difficult to determine, monitor and solve while using traditional traceability systems. 

Inadequate Interoperability

When all parties involved in the supply chain use incompatible technologies or data exchange standards, it creates unnecessary miscommunication and collaboration problems. It’s important to make sure that there is efficient interoperability between all stakeholders to avoid bigger problems in the long run.

Lack of Scalability and Flexibility

The lack of scalability and flexibility that traditional traceability methods offer makes it difficult for businesses to adapt to market changes. It takes a lot of time and resources to scale up operations as a business grows as well as implement new technologies. 

How AI Can Transform Track and Trace Technology 

Businesses are implementing artificial intelligence (AI) for their supply chains to optimize costs, accelerate distribution, and develop more stable strategies in case of disruptions. By modernizing track and trace systems with AI and thus introducing advanced analytics and decision intelligence, businesses can make quicker and better strategic, operational, and tactical decisions. 

The implementation of AI spans across various industries, from excise products like tobacco and alcohol to mobile phones and other technology. 

A 2022 EY research shows that 62% of companies are increasing the use of machine learning and other types of AI for sustainability tracking and measurement. 

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Source: EY, 2022. "Building supply chain sustainability that can drive revenues and reduce operational risks," https://www.ey.com/content/dam/ey-unified-site/ey-com/en-ca/insights/supply-chain/documents/ey-supply-chain-sustainability-report-2022-007702-22gbl.pdf

Moreover, setting up a sustainable and autonomous AI-equipped supply chain is a goal for many companies worldwide. 

Source: EY, 2022. "Building supply chain sustainability that can drive revenues and reduce operational risks," https://www.ey.com/content/dam/ey-unified-site/ey-com/en-ca/insights/supply-chain/documents/ey-supply-chain-sustainability-report-2022-007702-22gbl.pdf  

The Role of AI in Track and Trace Technology

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Visibility in Real-Time

Track and trace systems equipped with AI can collect and analyze information from various sources, such as IoT technology, sensors, GPS trackers, and RFID tags. This helps businesses learn more about the products and their exact location at every stage of their journey in the supply chain. The obtained is later used to showcase stock levels and solve all kinds of issues in a timely manner.

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Advanced Analytics

By using AI-powered analytics tools, track and trace technology can examine market trends, monitoring records, business climate patterns and more so that companies could prepare for possible delays and disruptions within their supply chains. Taking action earlier helps prevent any possible problems from escalating, which can save businesses time, money, and other resources. 

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More Accurate Data

When track and trace systems are equipped with AI-based technology that can automate record access and verification processes, businesses can lower the risks of error and make the process of monitoring and tracing products much more accurate. AI can also minimize human errors associated with manual tracking and tracking, leading to more reliable and precise outcomes. 

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Improved Decision-Making

AI-based systems can analyze big quantities of monitoring records and detect patterns, errors, and options for improvement. This, in turn, can make decision-making a lot better for businesses and help optimize stock levels, shipment routes, and manufacturing to cut costs and make all processes more efficient.  

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Blockchain Systems

Blockchain technology that is powered by AI helps businesses build stable and clear tracking and tracing routines. By implementing blockchain systems in the supply chain, it’s possible to create an activity record that is secure and tamper-proof as each transaction is cryptographically linked to the previous one. 

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Better Security and Fraud Prevention

AI-powered tracking and tracing technology can help detect anomalies or suspicious activity that may be signs of theft, fraud, or security breaches. Using machine learning models to analyze historical tracking data allows AI to identify patterns of fraudulent behavior or potential risks, which helps businesses respond to security threats much quicker. 

AI-powered traceCORE Track and Trace for Governments helps control tax payments, combat illicit trade, identify fraud schemes, secure quality and safety of products, support sustainability programs, get real-time data for market and industry analysis, and more.  

AI in the Supply Chain: Use Cases 

To learn more about AI potential, let’s look at the use cases at 4 different stages of product development and movement throughout the supply chain as explained by Simform

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Planning 

Demand Forecasting 

By enhancing track and trace systems with machine learning, businesses can efficiently analyze and process huge amounts of data from various sources like popular online search results, social media posts, website traffic, competitor campaigns, purchase histories, and even GDP growth and inflation rates.  

This approach can help companies generate more accurate and dynamic demand forecasts despite the constant market changes. 

Pricing Optimization 

There are 3 ways AI can help companies with pricing optimization. 

Dynamic pricing: AI-powered technology can monitor market conditions, competitor pricing, and consumer behavior in order to help businesses correct their prices in real-time. 

Personalized pricing: Companies can determine distinct customer segments by implementing machine learning models to analyze purchasing history, price sensitivity, and demographic data. This analysis can help optimize pricing strategies for each segment and increase revenue that way. 

Promo optimization: By using AI, companies can run test drives for different promo strategies and determine the most effective discounts and deals to increase sales. Advanced algorithms help build complex strategies that are tailored to a specific company’s needs. 

Sustainability Planning 

By implementing AI in their strategies, companies can make data-driven decisions that improve environmental, social, and governance (ESG) performance.  

For example, this is how businesses can analyze energy consumption patterns and take action to reduce its usage, minimize overproduction and track the flow of materials to eliminate sources of waste and inefficiency, make sure their design practices are eco-friendly, and team up with suppliers to improve sustainability initiatives. 

Source: KPMG, 2024. "Unchain the supply chain. How to break free from supply chain disruptions using integrated AI planning," https://kpmg.com/kpmg-us/content/dam/kpmg/pdf/2024/018035-1a-unchain-the-supply-chain.pdf  

 

Sourcing and Procurement 

Supplier Relationship Management 

AI-equipped supplier relationship management technology leverages machine learning, natural language processing (NLP), and data analytics to help companies choose and manage the right suppliers for their products and services. 

For example, machine learning models can analyze large amounts of data on suppliers and help businesses select partners that fit them best, meanwhile natural language processing techniques are used to scan supplier contracts in order to detect non-compliance with regulations. 

Procurement 

Procurement allocation processes can be effectively transformed with AI: efficient identification of global supply trends across commodities and products, quick search of relevant data in invoices, automated compliance monitoring, contract data extraction and structurization, and contract lifecycle management. 

Spend Analysis and Cost Optimization 

Spend analysis tools equipped with AI can quickly categorize and analyze huge amounts of purchasing data across a business. Machine learning and NLP algorithms are used to divide spend data into standardized categories, regardless of how individual vendors or departments may label items. This approach helps organizations identify consolidation options, negotiate better contracts, and uncover abnormal spending. 

When it comes to cost optimization, AI systems help analyze historical pricing data, market trends, and supplier performance to develop efficient sourcing strategies. AI models can predict future price changes, determine the best time to make purchases, and automate routine procurement tasks. 

 

Manufacturing 

Inventory Management 

AI-based inventory management is based on real-time data and predictive analytics. By implementing that, businesses can generate accurate sales forecasts and plan their inventory levels accordingly, determine optimal reorder points and safety stock levels.  

In addition, clustering algorithms and machine learning models can categorize customers based on their purchasing patterns, choices, and demographics. This enables companies to tailor their inventory strategies according to different customer groups. 

Supply Chain Risk Management 

AI in supply chain risk management helps companies enhance capabilities to predict, prevent, and respond to potential disruptions and vulnerabilities in the supply network. Because AI systems can analyze large amounts of data from diverse sources, they can forecast various risks and allow businesses to take action in a timely manner. 

Moreover, AI technology can predict potential supply chain disruptions, such as a shortage of materials, or geopolitical factors. It also offers real-time visibility into the movement of products across the supply chain. 

Predictive Maintenance 

Predictive maintenance systems that are equipped with AI can help companies extract maximum value from their existing infrastructure. The top use cases of AI in predictive maintenance include predictive equipment failure analysis to maximize uptime and efficiency, prescriptive maintenance that involves suggestions for improvement, and asset life extension. 

Warehouse Automation 

AI use cases in warehouse automation include Autonomous Mobile Robots (AMRs) that can navigate warehouses autonomously and transport products, language and image generation models, computer vision that enables automated item picking and packing as well as NLP-based intelligent warehouse management systems and chatbots for customer support. 

Production Planning and Scheduling 

Production planning and scheduling help optimize resource utilization, reduce costs, and ensure timely product delivery. With AI, production schedules can be quickly adjusted on demand. It’s also possible to allocate resources depending on equipment or material availability and worker skills. 

AI-based production scheduling can be easily integrated with Internet of Things (IoT) devices and automation technologies for increased production efficiency and agility.  

Quality Control 

AI-powered machine vision can enhance quality inspection by analyzing large datasets of good and bad product samples. This allows the AI to learn a wide range of quality scenarios without the involvement of programming experts. The system can identify complex patterns that human specialists may miss, which definitely helps improve quality control. 

Source: Lihui Wang, KTH Royal Institute of Technology, 2019. "From Intelligence Science to Intelligent Manufacturing," https://www.researchgate.net/publication/333567029_From_Intelligence_Science_to_Intelligent_Manufacturing  

 

Supply Chain Automation 

Fleet Tracking and Monitoring 

AI-equipped telematics can monitor vehicle status as well as its location, speed, and fuel usage, in real-time. In addition, companies can analyze driving habits and detect dangerous behaviors, such as speeding, sudden braking, and lack of attention during driving. After monitoring driver behavior data, AI may also offer coaching and training programs tailored to a specific driver. 

Route Optimization 

AI technology can provide real-time traffic analysis by processing large amounts of data from GPS, traffic cameras, and mobile apps, which makes it possible to adjust routes and avoid congestion, save time, and reduce fuel consumption.  

Machine learning models can also predict problematic routes as well as tailor routes to specific needs, which improves efficiency and customer satisfaction. 

Order Fulfillment 

Tools that are powered by AI can analyze real-time data on inventory levels, sales trends, and customer demand for an accurate prediction of future requirements.  

By implementing AI-based solutions, it’s also possible to automate and streamline key warehouse processes, such as order picking, packing, and shipping.  

Supply Chain Visibility 

To map a supply chain network for a business, large language models can analyze data from product orders, customs declarations, and freight bookings. AI technology can detect possible supply chain disruptions and changes in consumer demand patterns by analyzing data from point-of-sale systems, social media, reviews, etc. 

In addition, AI can simulate different scenarios and determine how efficient certain strategies are and offer suggestions for improvement.  

Source: McKinsey & Company, 2021. "Succeeding in the AI supply-chain revolution," https://www.mckinsey.com/industries/metals-and-mining/our-insights/succeeding-in-the-ai-supply-chain-revolution  

 

Conclusion 

AI-powered track and trace technology offers significant advantages over traditional methods by increasing operational efficiency, improving decision-making, enhancing security, and providing predictive insights. These benefits are valuable across industries, from logistics and manufacturing to healthcare and public safety. 

Digital solutions, such as traceCORE Track and Trace for Governments, are flexible and scalable, which helps take control over key markets and sensitive product categories.   

#track and trace technology #traceability systems #digital track and trace #tax collection #AI-powered tax software

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